Arizona Wedding Show Exhibitor Kit

Phoenix

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January 27-28, 2024

Phoenix Convention Center - South Building

Phoenix, AZ

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SCAM ALERT FOR EXHIBITORS

As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.

THIS PAGE IS ALWAYS BEING UPDATED WITH THE MOST RECENT INFORMATION. PLEASE CHECK BACK PERIODICALLY AND IN THE WEEKS LEADING UP TO THE SHOW.

Join us Saturday, January 27 for a NETWORKING MIXER after the show from 3:15-5:00pm in the Show Lounge near the Fashion Shows.
Please be sure to have your exhibitor badge visible for access.

2024 Show Information

Show Hours & Exhibitor Access:

	Exhibitor Access	Show Hours	After Show Hours
Friday, January 26 MOVE IN	9am - 5pm	N/A - Move in Only
Saturday, January 27 SHOW DAY	7am Access for Exhibitors to finish displays	9am - 3pm	3:15pm - 5:00pm Exhibitor Mixer in Show Lounge
Sunday, January 28 SHOW DAY + MOVE OUT	8am Access for Exhibitors	9am - 3pm	3:01pm - 6:00pm Move Out

Current Floor Plan January 2023 Show As of December 09, 2022 and subject to change.

Phoenix Convention Center - SOUTH Building
33 South 3rd Street
Phoenix, AZ 85004

SCAM WARNING

There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.

CLICK HERE for more information.

Rules and Regulations

EXHIBIT RULES:

1. Exhibits should not exceed 8 feet in height. If your display exceeds 8 feet, the exposed display may not have any branding on your neighbors side and must be finished (ie, not unpainted walls etc).
2. Do not cover up Fire Extinguishers.
3. Sound pressure levels must be below 85 decibels, as measured at any edge of your booth. All speakers must be at the back
of your booth, facing forward. No sub-woofers and no microphones.
4. No cooking demonstrations.
5. Balloons must be air-filled only (no helium).
6. Exhibitors must remain within the paid footprint of their booth while advertising their products/services. Anyone caught "selling" outside their designated booth space will not be receiving the Bride List.
7. Any cosmetic companies performing procedures need to submit proof medical licensing and a copy of the waiver they will be proving to customers onsite for Show Management approval before move in.
8. Flooring is required to cover your booth display to present a finished and professional display.
9. Hand written signs are not permitted. All signage in your booth must be professional and clearly legible.
10. Your booth must be manned during show hours so as to be able to answer attendees questions about your business.
11. No flame candles / live flames or incense are permitted within your booth space/display.
12. Moving in of any display materials during show hours is NOT PERMITED. All displays must be completed by 8:30am before show open each day.

FIRE MARSHAL INSPECTION:

Please be in your finished booth for Fire Marshal inspection by 8:00 AM on Saturday morning. Be sure that you have the fire retardant certificate available for any outside fabric, not provided by the decorator, and all outside carpeting or flooring is taped

down and secured.

**The show will not open unless you are in compliance with the fire marshal regulations.

CLEAN UP:

Leave no trace. Please remove trash from your booth at the end of the show, and put it into the dumpster. If a mess is left at your booth, you will be charged a $100 clean up fee. Leave your booth space as you found it when you moved in.

EXHIBIT LIKE A PRO

CLICK HERE to learn our tips on how to make the most out of your show experience and build your business so you can keep business coming in show after show.

Show Decorator

We partner with Modern Expo as our show decorator. They offer a variety of options such as carpet, furniture, and even booth rentals. Modern Expo can also help you with shipping and logistics!

Modern Order Form COMING SOON

Discount order Deadline: TBC

Exhibitor Services

(801) 983-8160

expo@modernexpo.com

Phoenix Convention Centre Venue Guide

Please CLICK HERE for the venue guide. Here you will find electrical information, vehicle display information, fire procedures and more.

Electrical

Show Management does not supply booths with electrical services.

Electrical orders are done through the Phoenix Convention Center / Commonwealth Expo Electric.

Arizona Wedding Show Electrical Order Form_: Coming Soon

Discount Deadline: TBC

Phone 602.253.5881
Email: Stacey Brockman SBrockman@commonwealthelectric.com or expo@commonwealthelectric.com

Internet

Please click here to purchase internet for your booth.

Exhibitor Ordering Guide

Internet is provided through

Smart City Wireless Services

1.602.252.1770

www.smartcitynetworks.com

LOADING DOCK ACCESS

You must enter through the East Garage either off of E Jefferson St (East bound) or Washington Street (West bound), both are one way streets. Once in the East Parking garage, you will be directed by Signage to drive through the ground floor (Westward) towards the convention center loading docks across the street from South 5th St. and into an available unloading space or slip (for large rentals/trailers/box trucks) appointed to you by the PHX Police Officers/Security on the street.

*It is highly recommended that you cart your booth materials from your car if you do not need a dock. You can park in the East Garage and unload from there, walking over your materials.

Please remove your items quickly and place in your booth, grab an exhibitor badge, and then move your vehicle into the East Parking Garage or the South of Jefferson Parking Garage on 3rd Street. Please note large vehicles cannot be accommodated here.

Move In

Friday, January 26, 2024 9:00am - 5:00pm

Saturday, January 27, 2024 7:00am - 8:15am

ALL EXHIBIT SPACES MUST BE COMPLETELY SET UP BY 8:15AM ON SATURDAY, JANUARY 27.

ANY EXHIBITOR CAUGHT BRINGING IN MATERIALS DURING SHOW HOURS WILL NOT RECEIVE THE ATTENDEE LIST.

Location – Loading Dock F & Dock G
South Building, Phoenix Convention Center
Loading Dock Entrance on Fifth Street

If you are in room 1, you can use the "pull out: on 3rd street to UNLOAD ONLY. There is no parking permitted there.

Please note that you may not leave your vehicle unattended on the dock or in the dock area. You may pull onto the dock to unload your car but you must park your car before setting up your booth. Unattended vehicles are subject to tickets and towing.

Move Out

Sunday, January 28 3:01pm - 6pm

All exhibitors must dismantle and pack up their display BEFORE bringing their vehicle to the loading docks to allow for faster load up and exit.

*Please note that tear down may NOT begin before 3pm. Exhibitors tearing down/moving out before show close will not receive the attendee list.

Move In_Out - AZ Bridal Show

Sampling

PERMITTED SAMPLES: You may pass out food or beverage samples ONLY if it is part of your business. For example, caterers or cake companies who are
sampling their own products.

NON-PERMITTED SAMPLES: You may NOT pass out food or beverage samples as traffic-builders to your booth. For example, a photographer may NOT pass out candy or cookies or bottled water. To sample, you must file separate forms with Maricopa County and with Aventura (Convention Center Caterer).

MANDATORY FOR TO MARICOPA COUNTY
You must file ONE of these two forms with Maricopa County:

1. If you do NOT have a current, valid Maricopa County MOBILE Food Permit, you must apply for a “Temporary Food Service Permit.” Click the link to find the Temporary Event Permit Application: Mobile Food Permit

2. If you DO have a current, valid Maricopa County MOBILE Food Permit, there is no charge. However, you must submit the following
form, “Food Caters Operating at a Special Event Notification Form.”

MANDATORY FORM TO AVENTURA
1. EVERYONE sampling MUST complete and fax the Authorization Request to Aventura at the Phoenix Convention Center, along with a
copy of your current, valid Maricopa County Mobile Food Permit OR your Temporary Food Service Establishment permit.

2. Please bring a copy of your Food Handling Permit with you to the show.
Be sure to have a Hand Washing Station and follow all of the requirements – Maricopa County will be inspecting the bridal show.

Selling Guidelines and Authorization Form
Food Sampling Form

Questions? Please reach out to Sandy Brown: brown-sandy@aramark.com

Exhibitor Badges

Exhibitor Badges are required on show days, January 27-28 to enter the exhibit halls (badges are not required during move in on January 26). Exhibitor badges can be picked up by Loading Docks F and G at the South Building during move in, or at the main entrance once the show is open. We encourage those moving in on Friday to pick up their badge before they leave to avoid a line up before show open.

SHOW INSURANCE

Liability requirements are $1,000,000 and we require a copy of your certificate of insurance sent to kimhornaz@gmail.com to keep on file. Please email only, do not mail.

Don't have an existing insurance provider? We partner with Buttine Exhibition & Event Insurance. To get a quote, apply online at https://www.buttine.com/eventExhibitor.html or

For questions please contact:
Buttine Underwriters Purchasing Group, LLCKendra Reilly Monahan at 212-867-3642 or kmonahan@risk-strategies.com

Deadline to apply for these insurance programs TBC

Parking

Parking is available in the East Garage for $12/day (Height Restriction 7'10" - 48 ADA Spaces)

For more information click here.

Scam Alert!

Please click above to see information about companies contacting our exhibitors regarding scams.

ADDITIONAL MARKETING

We want you to get the most out of your exhibit experience and here are some tools that can help you.

Get social with us! Here is a social media image you can use on such platforms as Instagram. Just be sure to tag us @AZWeddingShow and the show hashtag #AZWeddingShow24 #AZWS24

Need Help? Here is a link for Tips and How-Tos Social Media Guidelines for Vendors

INSTAGRAM/SOCIAL MEDIA IMAGE

Sample posts include:

#1 – The Arizona Wedding Show returns to the Phoenix Convention Center Jan 27-28 & we’ll be there in Booth ##. Shop our hottest products & get ready to say “I do” in style! Register today at: <link>

#2 – Say “I do” to a day at the @AZWeddingShow. Shop the best wedding vendors in #Arizona, including us! We’ll be at the Phoenix Convention Center in Booth ##. Register today at: <link>.

Image Links coming soon

SOCIAL MEDIA
#LetsGetSocial

Share your show pics or your planning process with us.

Hashtags: #AZWeddings #AZWeddingShow

In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Click Here to go to our Facebook Event for 2024.

Click Here for the Social Media Marketing Kit

Grab Bags

Put YOUR literature* into EVERY couples' hands the moment they walk in the door! Provide us with your literature and we will stuff it into a bag that each bride or groom will receive at the entrance to the show.

Average 7,500 Attendees

$175 for Grab Bag

3,000 pieces required

Booking Deadline: Monday, January 15, 2024

Drop Off Deadline: Thursday, January 18, 2024 (TBC)

* Limit one 8.5” x 11” (or smaller) unfolded piece of literature per paid exhibitor. NO catalogues. Literature may not contain any non-exhibitor information. All literature must follow all delivery instructions and deadlines in order to be included.

GOMPERS HABILITATION
5340 W. Bethany Home Road
Glendale, AZ 85301

Gompers is open Monday through Friday 7:30 AM – 3:00 PM. Please drop your pieces off at the front lobby and mention the Arizona Wedding Show. Get your materials ordered and printed EARLY. Delays happen so be sure to plan early so you aren't stressed. Pieces dropped off/delivered after the deadline will NOT be accepted unless arrangements were made in advance with Gompers directly. Exhibitors who have not paid for the grab bag will not be inserted into the grab bag.

To add the Grab Bag package to your contract please email kimhornaz@gmail.com

We are excited to have LGBTweddings.com as a proud partner of the Arizona Wedding Show. They will be onsite during the event providing helpful information for wedding pros and couples. If you would like a tent card from them to show you are inclusive of all couples, please reach out directly to Kimberly at Kimberly@LGBTWeddings.com

Click here for helpful hints to start communication with couples